Terms and Conditions

Reservations and Payments for Confirmed Bookings

Once safari booking is confirmed and Confirmation Invoice is issued to the client, we will take 25% of the total invoiced amount as deposit. Final payment will fall due 6 weeks before the date of travel. 

Payments by Credit Cards

We can accept payments online by credit card (Master Card & Visa only) with additional 4% of the total invoiced amount as bank transaction/credit card fees.

Booking Cancellation Policy

Our cancellation policy is dictated upon by the fact that hotels, lodges, regional airlines and other fully contracted local service providers will charge us cancellation fees if a booking is cancelled or amended. Any cancellation fees charged is aimed at minimizing the financial impact on our business and on our partners. But as a company, we will take every reasonable step at our disposal to minimize or eliminate if possible, these cancellation charges on our clients.

Cancellation charges are as follows:

Confirmed bookings cancelled from the time of booking and 100 days before travel will incur 25% cancellation charge of the deposit paid. This charge is meant to cover all administrative expenses associated with your booking and cancellation that include bank transfer charges, various transcation fees and levies paid to third parties.     

Confirmed bookings cancelled or amended less than 100 days and upto 45 days before the date of travel will incur 25 per cent cancellation charge (Loss of deposit)

Confirmed bookings cancelled or amended less than 45 days and upto 30 days before the date of travel will incur 50 per cent cancellation charge

Confirmed bookings cancelled or amended less than 30 days and upto 15 days before the date of travel will incur 75 per cent cancellation charge

Confirmed bookings cancelled or amended less than 15 days and upto 5 days before the date of travel will incur 90 per cent cancellation charge

Confirmed bookings cancelled or amended less than 5 days before the date of travel will incur 100 per cent cancellation charge

Accommodations: All quoted tour prices include accommodations based on double occupancy. There is a supplemental fee for single occupancy accommodation. In some lodges children of certain age are not permitted. Clients will be advised accordingly.

Meals: All meals and any drinks included will be clearly stated in the Final Confirmation of Safari Arrangements document.

Baggage: You may take along two normal size pieces suitcases not exceeding a total of 15 kilos per person. On charter flights within East Africa, baggage allowance may be less and soft bags are recommended. Arrangements can be made for safe storage of extra luggage while on safari. Laundry facilities will be available on safari at minimal extra cost. 

Gratuities, Taxes and Entrances Fees: Charges for hotel taxes are included, as well as game park entrance fees and to all wildlife conservancies included in the itinerary. Tips for safari driver guides, waiters, porters and escorts are not included and are at the client’s discretion.

Not Included in Quoted Tour Prices: The following items are not included in quoted safari prices: costs of obtaining passports or visas; personal expenses such as beverages, laundry and room service; gratuities to your safari escort, camp staff, driver-guides; excess baggage fees; communication charges and airport departure taxes.

Travel/Medical Insurance: It is mandatory for each member of the travelling party to have comprehensive Travel/Medical Insurance to cover trip cancellation or curtailment, cancelled flights, medical expenses,  emergencies, personal accident, lost luggage and money loss. This should be arranged after payment of the deposit and before travel. 

Limitations of Liability: Africa Safari Classics, Its owners, agents and employees give notice that they act only as agent for the owners, contractors and suppliers providing means of transportation and/or all related travel services and assumes no responsibility whatsoever for injury, personal illness, loss or damage to person or property in connection with any service resulting directly from: act of God; detention; annoyance; delays; expenses arising from quarantine; strikes; thefts; pilferage; force majeure; failure of any means of conveyance to arrive or depart as scheduled; civil disturbances; terrorism; government restrictions or regulations; and discrepancies or changes in hotel services in which it has no control.

Africa Safari Classics, Its local operators reserve the right to make reasonable changes in the itinerary when deemed advisable for the comfort and safety of passengers which includes but is not limited to: the substitution of hotels, alteration of the itinerary and reversing the order of the places to be visited. Africa Safari Classics and its local operators, their tours and/or suppliers of services and other cooperating agencies reserve the right to refuse individuals from a safari without refund who acts in a manner which is unsafe to themselves, inconsiderate or unsafe to fellow travellers, and/or who ignores the requests of their guide (s) to act in a safe and responsible manner. On advancement of deposit to Africa Safari Classics the depositor agrees to be bound by the above described Terms and Conditions.

Africa Safari Classics: Hereby notifies all our clients that any matter or cases relating to any tour is subject to and governed by the rules and laws of the country to which it takes place and not in any other country.

Travel Risks: Africa Safari Classics draws your attention to the fact that there are certain inherent dangers involved with adventure travel in Africa and the fact that each client accepts them at his/her own risk.