Terms and Conditions

Reservations and Payments:

A deposit of 20% of the total safari price is required at the time of confirmation of safari arrangements. The remainder of the total quoted tour price is due 45 days before the departure date. If your safari is made within 45 days of departure, the entire cost of the trip must be paid in full on confirmation. Credit Card (Visa & Mastercard) and Direct bank transfer are the only accepted methods of payment.

Payments by Credit Cards:

We can accept payment by credit card but there are a couple of drawbacks: We have to pay the credit card company 5% on any transaction here in Kenya and we add this as a 5% admin charge to the total invoice charges.

In order to counteract fraud, commercial banks here are very fussy about any transactions that are processed when the card-holder is not actually present in Kenya. They require us to obtain a legible photocopy of the card-holder’s passport and the actual credit card, in addition to a letter of authorization from the cardholder confirming we may charge the card and providing us with the following info: Cardholder’s name as it appears on the card, card-holder’s billing address, Visa or MasterCard number, expiry date, the security code and the amount to be charged.

Most of our clients find all this too much of a hassle and prefer to remit payment by direct bank transfer. All bank charges arising from direct bank transfer transactions can be charged to ourselves.

Booking Cancellation Policy:

Our cancellation policy is dictated upon by the fact that hotels, lodges, regional airlines and other fully contracted local service providers will charge us cancellation fees if a booking is cancelled or amended. Any cancellation fees charged is aimed at minimizing the financial impact on our business and on our partners. But as a company, we will take every reasonable step at our disposal to minimize or eliminate if possible, these cancellation charges on our clients.
Cancellation charges are as follows:

  • Confirmed bookings cancelled or amended upto 90 days before date of travel will incur 10 per cent cancellation charge.
  • Confirmed bookings cancelled or amended less than 90 days and up to 60 days before date of travel will incur 20 per cent cancellation charge
  • Confirmed bookings cancelled or amended less than 60 days and upto 45 days before the date of travel will incur 30 per cent cancellation charge (Loss of deposit)
  • Confirmed bookings cancelled or amended less than 45 days and upto 30 days before the date of travel will incur 50 per cent cancellation charge
  • Confirmed bookings cancelled or amended less than 30 days and upto 15 days before the date of travel will incur 75 per cent cancellation charge
  • Confirmed bookings cancelled or amended less than 15 days and upto 5 days before the date of travel will incur 90 per cent cancellation charge
  • Confirmed bookings cancelled or amended less than 5 days before the date of travel will incur 100 per cent cancellation charge

Accommodations:

All quoted tour prices include accommodations based on double occupancy. There is a supplemental fee for single occupancy accommodations. In some lodges, children of certain age are not permitted unless where advised accordingly.

Meals:

Meals and any drinks included in the safari price will be stated in the itinerary.

Baggage:

You may take along two normal size pieces suitcases, not exceeding a total of 15 kilos per person. On charter flights within East Africa, baggage allowance may be less and soft bags are recommended. Arrangements can be made for safe storage of extra luggage while on safari.

Gratuities, Taxes and Entrances Fees:

Charges for hotel taxes are included, as well as game park entrance fees and to all wildlife conservancies included in the itinerary. Tips for driver-guides and escorts are not included and are at the guest’s discretion.

Not Included in Quoted Tour Prices:

The following items are not included in quoted safari prices: costs of obtaining passports or visas; personal expenses such as beverages, laundry and room service; gratuities to your safari escort, camp staff, driver-guides; excess baggage fees; communication charges and airport departure taxes.

Insurance:

We strongly recommend you obtain short-term Travel insurance policy to cover baggage loss, accident, medical emergencies and trip cancellation.

Limitations of Liability:

Africa Safari Classics, its owners, agents and employees give notice that they act only as agent for the owners, contractors and suppliers providing means of transportation and/or all related travel services and assumes no responsibility whatsoever for injury, personal illness, loss or damage to person or property in connection with any service resulting directly from: act of God; detention; annoyance; delays; expenses arising from quarantine; strikes; thefts; pilferage; force majeure; failure of any means of conveyance to arrive or depart as scheduled; civil disturbances; terrorism; government restrictions or regulations; and discrepancies or changes in hotel services in which it has no control.

Africa Safari Classics, its local operators reserve the right to make reasonable changes in the itinerary when deemed advisable for the comfort and safety of passengers, which includes but is not limited to: the substitution of hotels, alteration of the itinerary, and reversing the order of the places to be visited. Africa Safari Classics and its local operators, their tours and/or suppliers of services, and other cooperating agencies reserve the right to refuse individuals from a safari without refund who acts in a manner which is unsafe for themselves, or inconsiderate or unsafe to fellow travellers, and/or who ignores the requests of their guide (s) to act in a safe and responsible manner. On advancement of deposit to Africa Safari Classics the depositor agrees to be bound by the above described terms and conditions.

Africa Safari Classics hereby notifies all passengers that any matter or cases relating to any tour is subject to and governed by the rules and laws of the country to which it takes place and no other country.

Risks

Africa Safari Classics draws your attention to the fact that there are certain inherent dangers involved with adventure travel, and the client accepts them at his/her own risk. It is however advisable to take travel insurance and a separate baggage loss before arrival to Kenya.

KENYA SAFARIS

WILDLIFE SAFARI TRAILS

NAIROBI HOTELS

 CLASSIC TOURS

TANZANIA SAFARIS